Pre-Admission Review: Resources for Hospital and Nursing Facility Staff

Council on Aging's Pre-Admission Review Team (Pre-Ad) works with professionals from hospitals and nursing facilities to provide screening and review of required PASRR processes and Levels of Care (LOC) as stipulated in Federal Law and the Ohio Administrative Code.

This page provides information on PASRR and LOC processes, step-by-step processes for common scenarios, links to required forms, and updates to rules about nursing facility placement. 

9401 Submission Healthcare Electronic Notification System (HENS)
Hospice Hospital Exemptions
Hospital Processes Level of Care (LOC)
Nursing Facilities Out of State Processes
Pre-Admission Screeing (PAS)  Resident Review (RR)

Adobe Acrobat Reader is required to view the above documents.  Click here for a free download of Adobe Acrobat Reader. 

Contacting Council on Aging

Contact our Pre-Admission Review team: 

By E-mail:
By Phone: (513) 345-8622
8:00 a.m.-4:30 p.m., Monday-Friday
By Fax:

For Hospitals and Hospice: (513) 345-8666
For NFs and Other Agencies: (513) 345-8618
For NFs faxing Form 9401: (513) 725-1885

By Mail: Council on Aging of Southwestern Ohio
Attn: Pre-Admission Review
175 Tri-County Parkway
Cincinnati, Ohio 45246

How do I contact someone on the weekend or a holiday?

Extended coverage is offered by PASSPORT Administrative Agency 3 in Lima, Ohio. 

  • The fax number is 419-222-8262
  • You can fax your request from 4:30 p.m. on Friday until Saturday at midnight.
  • On holidays, there is a recorded message on 513-345-8622 giving the holiday hours
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175 Tri County Parkway | Cincinnati, OH 45246 | (513) 721-1025